When it comes to moving a business, regardless of the industry, things can be far more complex than moving a house. It takes a lot of preparation, or things can quickly fall apart. So, to ensure that your company move stays on track, here is a brief guide to what you need to do:
1. Set Up a Basic Timeframe/Schedule.
The first thing that you need to do is determine the timeframe and schedule for the move. You need to determine the final move-out date and then essentially plan out having everything out of the office a day or two before that. This way, should things go awry, you'll have some time to get things straightened out. Once this date is determined, you can work backwards to create a schedule of when and how things will occur.
2. Set Up a Moving Committee.
The earlier that you can get your staff involved in the move, the better. Since you are still going to have to run your business, the best thing that you can do is set up a moving committee. This committee will assist with the organization and planning of the move, which will help to take some of the stress off of you as well as the rest of your staff. With or without your aid, the committee can come up with a list of tasks that need to be performed and assign roles. As the move date gets closer, tasks may need to be added to the list.
3. Set Up a Communication Plan.
Everyone – your internal staff as well as your clients and suppliers – are going to need to know what is going on with your business and your move. Therefore, you need to develop a solid communication plan that will work to keep everyone up-to-date on business activities throughout the move. It is essential that your business remain at full operation as you transition.
4. Hire Movers and Packers.
You are going to need to a good moving company for the move, and this needs to be checked off your list early on. Get one of your employees to create a list of several moving companies. You will then need to thoroughly investigate them, determine your budget, receive estimates, and compare all of their services prior to hiring one.
You are also going to want to consider hiring professional packers and movers like Precision Rigging & Contractor CO that specialize in moving commercial equipment if your budget will allow it. This will allow your employees to go about their daily work and not have to worry about packing up the entire office. They will able to pack their own desks, of course, but the professional movers can pack and move the heavy equipment and hard-to-reach spaces in the office.
5. Speak to Current Vendors.
Since you are going to be moving to a new space, you may need to change service providers. It is important that you determine this early on so that you can start checking into new contracts for vendors, if necessary, or simply let your current vendors know that you will be moving. You also need to look at the new space and see what is needed in terms of phone lines, network infrastructure, etc., so that everything is set up and ready to go by the move-in date.Share
26 July 2017
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